FileFacets is an online privacy compliance and enterprise analytics platform that makes it easy for businesses to locate and process unstructured content from multiple sources across the enterprise to protect sensitive data and mitigate risk.

The platform enables organizations to perform sophisticated data discovery and advanced content search of networks, servers, desktops and laptops, identifying to protect sensitive corporate information and Personally Identifiable Information (PII), removing Redundant, Obsolete and Trivial

data (ROT) and facilitating the secure transfer of data between repositories. FileFacets provides the platform and methodology to help businesses comply with the GDPR. The Analytics tool can be regularly run so that any new content that is being created that contains PII can be flagged, moved, deleted or secured in a safe environment.

FileFacets can be used in a number of ways to solve for data protection and information management requirements, from planning through to execution, of a businesses’ GDPR strategy.

Cyber security and data management
Volume of data processed
Saves Time
By automating the process of categorization and file attribution, FileFacets can save weeks, months, even years of manual file categorization, attribution of metadata and content migration.
Increases Productivity
Because FileFacets runs in the cloud and does not interfere with source content, business units and users experience uninterrupted workflow – it’s business as usual.
Secure & Compliant
While FileFacets collects the properties and attributes of the files for processing, all source content remains secure in its native repositories, keeping all corporate and sensitive data secure.
Flexible & Scalable
FileFacets online environment makes it both easy to deploy and cost effective to implement, effortlessly scaling to support an unlimited number of users across multiple locations.
Content Analytics
Delivers a single enterprise-wide view of all content across multiple repositories
Full Text Searching
Users can use regular expression searching by pattern or keywords to find exactly what they are looking for
Find & Flag
Perform searches on all data stores to locate and flag files that contain personal data
Dynamic Clustering
The user can build a model that will create clusters based on subject matter, such as grouping all data containing PII such as drivers licenses or health information
Define actions
Define actions or business processes for each type of personal data
File Clean-Up
Eliminates all files that are Redundant, Obsolete, and Trivial (ROT) in data stores
Machine learning
FileFacets learns from previous decisions you’ve made when classifying data. As you classify documents, FileFacets picks up on your tendencies and makes it easier to classify records based on a user’s clustering habits
Set up scheduled scans to search for new content and content changes
File Sharing Environments
FileFacets searches for and aggregates data from unstructured network-based and cloud-based file sharing repositories as well as leading ECM technology platforms
Microsoft Exchange Servers
FileFacets allows users to discover and action what sensitive information is being stored in Exchange
Individual Desktops
FileFacets searches enterprise desktops for PII and allows users to partition what is personal content vs. what is corporate content
Hybrid Cloud Architecture
While the FileFacets platform is accessed through a web browser, all source content remains where it is in its native repositories – no content is copied to the cloud

Through a sophisticated, yet simple interface, the FileFacets platform searches for, and identifies files across networked and cloud-based shared drives, servers, enterprise content management systems. It even scans for and identifies sensitive information sitting in email, desktops, and laptops.

It learns as it goes, dynamically clustering files or content into groups based on the content type or document type – allowing you to routinely action on that specific kind of data. When new content is added, FileFacets will find it, identify it, classify it, and then action it based on your defined business processes.


The FileFacets platform allows you to scan multiple sources and repositories to locate and identify any Personal Identifiable Information (PII) or sensitive data that your organization may possess. The Analytics tool can be regularly run so that any new content that is being created that contains PII can be flagged, moved, deleted or secured in a safe environment. Understand what you have, put processes in place to protect sensitive data, and have the ability to easily fulfill data subject rights requests:

  • Right to Access
  • Right to be Forgotten
  • Right to Data Portability
  • Right to Notification

With the advent of new GDPR requirements, and the penalties attached to them, it means becoming GDPR compliant, or getting hit with hefty fees.

In addition to the changes to security policy and procedure that a business must adopt, organisations also need to implement tools that satisfy a subject’s rights requirements. Through a sophisticated, yet simple interface, FileFacets’ Enterprise ID helps your organization achieve the actioning of these requests in an easy to use, streamlined way.

of all information stored is considered “dark data”
of electronically stored information is useful to a business
of workers spend about 2.5 hours/day searching for information


Solving the Digital Identity Problem

With the exploding growth of cloud-based applications and services, portable Internet connected devices such as netbooks, tablets, and smartphones, wearable technology and IoT devices play an important role in how we work, live, play and interact socially.

La nouvelle réglementation RGPD : fatalité ou opportunité ?

RGPD : effet buzzword ? Marketing de la peur ? Ou sujet à prendre à bras-le-corps ? Chez WCS Europe, nous sommes convaincus que le nouveau Règlement Général sur la Protection des Données « RGPD » (GDPR en anglais) est une fantastique opportunité pour réorganiser les données et améliorer la productivité de l’entreprise.